Do you want to make a difference in your community by being part of a team that is ensuring water supply and affordability for future generations? Are you the type of person that likes to help others and be the center of office operations? If so, the Regional Water Authority (RWA) welcomes your application to be the next Executive Assistant.

Regional Government Services (RGS) and its staff are conducting the recruitment on behalf of the Regional Water Authority.


 
For additional information follow this link.

ABOUT THE POSITION:
 
As the Executive Assistant you will provide highly responsible, confidential, and complex
administrative support to the Executive Director and the Board of Directors of the Regional Water Authority (RWA); provide general assistance to the public; and provide general office administrative support to staff.  This unique position will also serve as clerk and liaison to both the Regional Water Authority (RWA) and the Sacramento Groundwater Authority (SGA) by preparing meeting agendas, recording, transcribing and preparing meeting minutes.
 
 THE IDEAL CANDIDATE WILL:
 

• Be a self-starter with excellent communication, organization, and time-management skills.
• Be processed oriented with attention to detail and the demonstrated ability to adhere to strict deadlines.
• Have demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Have knowledge of applicable federal, state and local laws, rules, regulations ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including the Public Records Act, and the Brown Act.
• Have demonstrated technology skills to schedule and post virtual meetings and post agenda packages, public documents, and managing records.
• Have excellent demonstrated written and oral communication, communicating in a proactive, approachable, and responsive nature and the ability to provide editorial review for Authority published content.
• Have demonstrated skill in maintaining administrative files including historical legal documents, resolutions, ordinances, and agreements.
• Be available to attend Board and Committee meetings and study sessions; prepare minutes and other documents; direct the publication, filing, indexing and safekeeping of all proceedings of the Boards.

• Adaptability/Flexibility - Shifts gears comfortably. 
• Attention to Detail - Accomplishes tasks with thoroughness and accuracy.
• Communication - Effectively conveys and exchange thoughts, options, and information verbally and in writing.
• Customer Service - Maintains ongoing client relationships.
• Inclusiveness - Respects and values working in a diverse environment.
• Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect.
• Initiative - Assesses and initiates things independently.
• Leverage Technology - Comfortably works with technology.
• Teamwork - Works collaboratively with others in order to achieve a goal.
• Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner.

EXAMPLES OF DUTIES

Office Administrative Support Functions: 

• Answers office phones and responds to requests from member agencies and the public as necessary. 
• Receives visitors in a professional manner and directs them to appropriate staff and/or meeting location. 
• Reviews all incoming mail, date stamps, and distributes to appropriate staff. 
• Records incoming payments and verifies bank deposits. 
• Performs a variety of complex, responsible, and confidential administrative support duties in support of the Executive Director and staff. 
• Arranges for meetings and travel, performs word processing, and calendar maintenance, and ensures the Executive Director has pertinent documents and information in preparation for meetings. 
• Informs Executive Director of any requests from the Boards of Directors or member agencies and the status of that request. 
• Prepares and/or types letters, reports, memoranda, records, documents and other items from hand-written or other sources, including proofing. 
• Initiates and maintains a variety of files; maintains and coordinates retrieval and storage of archived files. 
• Orders, purchases, and maintains inventory of office supplies. 
• Completes and submits quarterly online lobbyist reports. 
• Oversees the maintenance of office business systems, i.e., copier, postage meter, computer equipment, phone system, fax machine, printers, and website. 
• Assists staff with special projects and reports. 
• Maintains and updates database lists with current information. 
• Coordinates meetings with multiple participants being sensitive to the needs of the participant's availability and meeting locations. 
• Maintains and sets up conference rooms for internal and external meetings; coordinates logistics including A/V needs and catering. 
• Builds and maintains positive working relationships with co-workers, member agency staff, Boards of Directors, and the public using principles of good customer service. 

• Records, transcribes, and prepares initial draft of Board meeting minutes, committee meetings, and other meetings as requested. 
• Maintains organized records of Board meetings, including resolutions, actions, and minutes. 
• Aids in the preparation and distribution of Board meeting agendas and associated information packets; assembles, posts, and distributes Board meeting packet and related materials pursuant to legal requirements including the Brown Act. 
• Arranges Board meetings, including scheduling, room reservation, room set up, food and refreshments. 
• Assists member agencies and board members with special requests. 
• Assists in the planning and organization of special events such as the annual Holiday social event and other events as requested. 

• May work overtime as required. 
• Performs other duties as delegated, assigned or required.

QUALIFICATIONS
 
Any combination of training and experience that would provide the required knowledge, skills, and abilities are qualifying. A typical way to obtain the required qualifications would be:
 

• Four years of progressively responsible experience performing office support duties that included supporting an executive director, department head, or manager, maintaining complex filing records, and taking and transcribing Board minutes.
  
  
• Equivalent to an Associate’s degree from an accredited college with major course work in business administration, public administration, or closely related field.

SALARY and BENEFITS
 
The starting salary will be commensurate with the experience, qualifications, and skills of the successful candidate with a salary range of $69,288.00 - $83,148.00 annually DOE/DOQ.
 

• Retirement: The RWA is a member of the California Public Employees’ Retirement System. Employees hired on or prior to December 31, 2012, currently contribute 7% of the “employee’s share” for the 2% @ 55 Retirement Plan (integrated with Social Security). Employees hired on or after January 1, 2013, who are considered a new member of CalPERS per PEPRA regulations, will contribute 50% of the “total cost” for the 2% @ 62 Retirement Plan (integrated with Social Security). Participation is mandatory. 
• Medical Insurance: The RWA provides a choice of PERS Medical Plans for employees and their dependents at no cost for full-time employees. In-lieu payment is available for medical opt-out.
• Dental and Vision Insurance: The RWA provides dental and vision insurance for employees and their dependents at no cost for full-time employees.
• Short Term Disability (STD) Long Term Disability (LTD) Insurance: The RWA provides STD and LTD at no cost for full-time employees.
• Deferred Compensation Plan: RWA employees may voluntarily participate in a tax-deferred retirement plan, which allows employees to defer a part of their wages and, at the same time, lower their state and federal income taxes.
• Holidays: The RWA normally observes eleven (11) holidays a year and employees receive two additionalfloating holidays each year.
  Vacation: Basic vacation is accumulated at the rate of one day for each month worked. Beginning with the sixth year of service, additional vacation is accumulated for longevity up to a maximum of twenty-five (25) days a year.
• Sick Leave: Is accumulated at the rate of one workday per month.

• Online Skills Assessment:  Week of November 7, 2022.
• Remote Screen Interview:  Week of November 15, 2022
• Hiring Interview:  December 4, 2022