1.

Entering a requisition in Banner by the cutoff date (6/21/24) does not guarantee that the expense will be processed and paid within the current fiscal year (FY24).  Due to ongoing supply chain disruptions, orders may not be processed and fulfilled during the current fiscal year (FY24).  Continue to anticipate shipping delays, out of stock items and back orders.  Please plan accordingly and do not wait until the cutoff date (6/21/24) to submit a requisition.

2.

Cutoff date exceptions for requisitions:

• External grants (funds beginning with 5 or 6)
• Capital projects (funds beginning with 7)
• Internally funded research under select:
  • CHRI grants (funds beginning with 168xx)
  • Startup funds (11099)

Amazon activity from June 21st to June 30th may be processed via requisition. All other cutoff dates (DCAs, Office Depot, etc.) apply to the funds noted above.

3.

All invoices should be forwarded to the Accounts Payable department or sent to invoices@rowan.edu

Note: Memberships/Subscriptions spanning two fiscal years: FY24-FY25 or purely for FY25 must be processed and paid by June 28^th in order to be reflected in FY24.

4.

Travel FY24 manual encumbrances do not roll over into FY25 — this cannot be changed due to Banner systematically closing out the encumbrances for the fiscal year-end roll

• Due to this, if your trip is still multiple months away & you will not be charging any of the expenses before June 30th, we recommend not submitting your Travel Request until after June 30th.
• If submitting an FY25 Travel Request in FY24:
  • Before June 30th - include all predicted travel expenses on the request, but only include amounts for the expenses that will be charged in FY24 and will be included in the encumbrance.
  • After July 1st – submit another Travel Request as “extension of prior trip”
    • Include all travel expenses, but only include amounts for the expenses that will be charged in FY25 and will be included in the encumbrance

5.

FY24 Operational Budget surplus will not carry forward into FY25. 

6.

FY25 Non-operating funds budgets (special programs, etc.) will not be set up in Banner until Finance completes year end system roll procedures, tentatively set for mid-July 2024.

7.

POs open at the completion of FY24 will carry forward to FY25 and charged to the fiscal FY25 budget. 

• Finance will begin systematically batch closing POs with remaining balances of $10.00 and under beginning June 23, 2024.  Note: the $10.00 threshold is subject to change based on Finance Management review.
• Once closed via batch process, POs cannot be re-opened or a change order processed.
• Ensure adequate balance for any remaining expenses are on the PO prior to this cutoff date.

8.

Journal entry feeds include: telephone, stationary, utility allocations, postage, custodial back-charges, labor & material back-charges, duplicating, catering, copier, fuel charges, atrium card and BOA Pcard correction activity.

9.

Cutoff date exceptions for DCA’s:

• External grants (funds beginning with 5 or 6)    
  • Grants with a final termination date of 6/30/24 – submit fully completed DCAs by noon – July 26th

Grants with Cost Sharing – submit fully completed DCAs by noon – July 26th

10.

Additional Procurement information can be found here.

Accounting Issues:

Kyle Beach

beach46@rowan.edu ext.53714

Accounts Payable Issues:

Stacey Bucci

buccis@rowan.edu ext.64117

Budget Issues:

Eric Williams

williamsej@rowan.edu ext.64337

Bursar Issues:

Adrienne Graber

grabera@rowan.edu ext.65162

Procurement Issues:

Chris Haley

haley@rowan.edu  ext.64149

Grant Issues:

Lisa Ciliberto

ciliberto@rowan.edu  ext.65534