Proposed Contract Entry Form

Please use this form to begin the contract approval process. For more information, please contact Legal Affairs or call (478) 445-2037. 

The proposed contract document should be unsigned.  Signed contract documents will be returned.

Requestor Information

Is your supervisor a Dean, Director, or Assistant Vice President?*

Supervisor

Dean / Department Head

Contract Parties

Contract Details

Is this a New or Existing Contract?*
Does this contract renew annually?*
Does this contract involve minors?*
Does this contract contain appropriate background check language?*
Does this contract have verbal commitments?*
Contract Start Date*
Contract End Date*

University Facilities

Does this require the use of university facilities?*

Funding

Are Funds Paid or Received?*
Is this an International Payee?*

Technology Details

Does this purchase or requisition involve technology such as computer hardware, software, or web subscription?*
Is this product to be used in the cloud?*
Is this product to be used on GCSU systems (on premise)?*

Type of Data Involved with this Technology

Please refer to the following risk level definitions to access the level of risk associated with the data included in this solution, then respond to the appropriate questions according to the risk level assigned to your product.

None - No cybersecurity review is required – no systems, products, services and/or USG information or data assets are being exchanged or made available by the supplier as part of the contract.

Low - No USG data is shared with a supplier. Suppliers must be required to protect the availability of a non-mission-critical system(s), product(s), or service(s) under contract.

Moderate - Moderate risk USG data is shared with a supplier. Suppliers must be required to protect the availability and integrity of the USG data assets being shared, but any data systems, data products, or data services provided are non-mission-critical. Examples of moderate risk data include but are not limited to publicly available information, directory information, and/or non-confidential information.

High - High risk USG data is shared with a supplier. Suppliers must be required to protect the availability, integrity, and confidentiality of the USG data assets being shared and/or the mission-critical systems, products, or services under contract. Examples of high-risk data include but are not limited to personally identifiable information (“PII”) such as date of birth, social security number, and names of minor children; health information as defined by either HIPAA or FERPA; financial information (credit card numbers, bank account numbers), and other confidential information such as student records as defined by FERPA, etc.

What type of data is involved with this technology?*
If unsure, please contact dataprivacy@gcsu.edu.

Expedite

Does this contract need to be expedited?*
Expedited Due Date*

Public Safety / Security

Does this contract require services / security from Public Safety?*

Contract File Upload

Contract File*
No File Chosen
File uploads may not work on some mobile devices.
The proposed contract document should be unsigned. Signed contract documents will be returned. Only PDF files are accepted.

Supporting Files Upload

Supporting File One
No File Chosen
File uploads may not work on some mobile devices.
Only PDF files are accepted.
Supporting File Two
No File Chosen
File uploads may not work on some mobile devices.
Only PDF files are accepted.
Supporting File Three
No File Chosen
File uploads may not work on some mobile devices.
Only PDF files are accepted.
Submission Date*
: :
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